QuickBooks Online Setup & Cleanup
QuickBooks Online Setup & Cleanup
Clear, Accurate Financials Start Here
At Know Your Numbers, we specialize in helping small businesses get their QuickBooks Online accounts clean, accurate, and aligned with how your business actually operates. Whether you're starting from scratch or trying to fix a tangled mess, our approach ensures your books are a solid foundation—not a liability.
Common Issues We Fix
- Bank and credit card accounts that haven’t been reconciled in months (or years)
- Bloated or inaccurate balances in the Undeposited Funds account
- Negative balances in asset or liability accounts
- No tracking or depreciation of fixed assets
- Inaccurate handling of loans, credit cards, and other liability accounts
- Overuse of “Ask My Accountant” and miscategorized transactions
- Duplicate or missing entries that throw off the entire financial picture
Our Process: Balance Sheet First
We use a Balance Sheet–First approach to cleanup. Why? Because if your Balance Sheet isn't right, your Profit & Loss report won't be either.
- Reviewing and correcting all Balance Sheet accounts
- Reconciling all bank and credit card statements
- Matching deposits to payments and clearing out Undeposited Funds
- Verifying fixed assets and creating schedules where needed
- Correcting liability accounts and tying loan balances to external statements
- Cleaning up chart of accounts and ensuring consistency
- Setting up or adjusting settings in QuickBooks Online to fit your business model
What to Expect
- Timeline: Most cleanups and setups are completed in 1–3 weeks, depending on your transaction volume and business complexity.
- Collaboration: We’ll request access to your financial data, statements, and any prior bookkeeping files—and we keep communication clear and simple.
- Outcome: You’ll walk away with a clean, accurate QuickBooks file and confidence in your numbers.
Real Impact
We’ve taken disorganized, unusable QuickBooks files and transformed them into streamlined systems that deliver actionable insights. After cleanup, our clients gain:
- Financial clarity
- Better decision-making power
- Improved compliance and audit readiness
- A strong foundation for strategic growth